Collaborative project has been
dramatically developing in online world which helps people reach to
the information anywhere easily. Most collaborative online tools are
a part of project management online; yet not all collaborative online
tools consists of project management function.
- Benefits of Collaborative Online
Regardless of places and time zones,
collaborative online allow people from anywhere in the world work
together unconditionally. Whether you work at home, at the coffee
shop, on computer or on mobile, this incredible tool allows you to
join the collaborative project. Furthermore, it is ultimately safe.
Since the systems are online, the flood, the quake, and many other
disasters do not even matter.
- The Considerations of Collaborative Online
When selecting online collaboration
tools, choose the one that can be used in variety of operating
system, reduce the possibility of installing the software and setting
any changes for the tool, and avoid software or website which are
proprietary, requiring signing up account before using.
- Collaborative Online Configuration Maintenance
First of all, when working on a file,
the users should make sure that they will not work on it in the
meantime. Secondly, users should not edit their works while the
systems are offline then upload later. This would overwrite others’
work having done at the same time. In the third place, check over
your works after you have finished editing. This reassures that your
work will not disappear and allows other co-workers to see the
changes. Furthermore, iteration tracking setup is totally beneficial
for collaborative online project. If your works were lost while
editing, this setup would allow you to access to the previous
versions and also helps restore the data that might fail in the
latest version. Finally, having pre-approved document prototypes or
precise directions can help your team avoid editing the project
repeatedly.
- Collaborative Online and Access Control
Users should set up the system to allow
those who are in charge of editing to access the system immediately
and there should be only one person who can edit files at a time.
However, the permission of editing should be set widely so that
anyone who needs to adjust anything can do so. When working in
collaborative project management online, users are better use safe
websites or servers to prevent the risk of infected software.
Moreover, all the team members should set an agreement on the
security standard and conditions about sharing information online
before working in collaborative online tools in order to avoid
information leakage.
